Preparing for Tax Time - QMS Subscription, a Deductible Business Expense

As the end of the financial year approaches, it’s a good time for NDIS and Aged Care providers to review business expenses and ensure all eligible deductions are accounted for. Many tools and systems used in day-to-day operations can be included as part of your tax return, including subscriptions to quality management software.

If you're using a platform like Centro QMS to manage compliance, documentation, incident reporting or policy updates, your subscription may be claimed as a legitimate business expense under current ATO guidelines.

Software Subscriptions as Tax Deductions

According to the Australian Taxation Office, businesses can deduct operating expenses that are directly related to earning income. For community care providers, this includes:

  • Subscriptions for business or operational software

  • Digital platforms used for compliance and quality management

  • Online tools supporting risk management and staff training

A QMS (Quality Management System) that helps your organisation meet sector standards such as the NDIS Practice Standards or the Aged Care Quality Standards falls into this category.

What you can do now
With the financial year coming to a close, it’s a practical time to:

  • Renew your QMS subscription if it’s due soon

  • Start a new subscription if you're looking to formalise or improve your compliance processes in FY25

  • Request tax invoices for your existing subscription to include in your tax return

If you use Centro QMS, you can contact the Centro Support team to request a copy of your tax invoices or check your subscription details.

A quick Checklist
To help you stay organised, here’s what you’ll need:

  • Subscription invoice(s) or receipts for the current financial year

  • Confirmation of payment dates for accurate reporting

  • Clarification from your accountant or bookkeeper if you’re unsure how to categorise the expense

Being proactive now can save time and help ensure you maximise your deductions especially for tools and platforms that support your organisation’s governance, compliance, and operational quality.

The Centro Support team is available to help you access your subscription records or provide documentation for your EOFY reporting. Reach out via support@centroassist.com.au

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